wellness Assistant

Application

Thank you for taking interest in the position of Wellness Assistant.
Please take time to read through the job description ensure you have answered all the questions in the application form in order for your application to be considered.


Reporting to: Pinnacle Operations Manager

The Wellness Assistant will support the team within a dynamic corporate environment, ensuring seamless administration and operational support. This role involves extensive diary management, event coordination, and administrative assistance..

Key Areas of Responsibility

ROLES AND RESPONSIBILITIES

Administrative Support:

  • Manage complex diaries for the team, including coordinating with other internal teams and external vendors.

  • Organise logistics for conferences, training sessions, and meetings, including multimedia setup and presentation uploads.

  • Handle phone line management, ensuring accurate and prompt communication.

  • Support team meetings by setting agendas, managing minutes, and tracking action items.

Travel and Expense Management:

  • Coordinate global and local travel arrangements, including itineraries and logistics.

  • Process expenses for functional heads in compliance with firm policy.

Visitor and Office Management:

  • Arrange visitor registrations and passes, ensuring guests are welcomed and supported during their visits.

  • Manage incoming and outgoing mail, as well as courier services.

Project and Team Support:

  • Assist in tracking project progress, maintaining timelines, and ensuring deadlines are met.

  • Support finance processes such as invoice coding and management.

  • Format and amend presentations, documents, and internal webpages as required.

  • Collaborate with the assistant team to ensure phone coverage during absences.

Employee Onboarding and Compliance:

  • Set up new employees on firm systems, including desk arrangements and equipment setup.

  • Raise IT support tickets and ensure prompt resolution of technical issues.

  • Organise team social events and assist with corporate wellness events such as fairs and seminars.

Additional Responsibilities:

  • Provide proactive administrative support to broader functional teams.

  • Supporting and managing wellness related Data and reports

  • Adhere to compliance regulations and seek appropriate approvals when required.

Qualifications & Requirements

  • Bachelor’s degree in a relevant discipline

  • Minimum 1 year prior working experience in an administrative or customer service role.

  • Fluent in English; proficiency in Japanese is preferred.

  • Solid organizational skills with the ability to multitask and prioritize effectively.

  • Strong attention to detail and a proactive mindset.

  • Excellent interpersonal skills and strong ability to work in a team and collaborate 

  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

  • Discretion in handling sensitive matters.

Work arrangement & hours of work

Work Location: Lee Garden 3 (Causeway Bay)

Working hours: Full Time


To apply, please complete the application form below and submit your Cover Letter and Resume for the attention of Pinnacle Operations Manager, Yuriy Mamatov at careers@pinnacleperformance.hk.

Applications close 14.00 Friday 13 December 2024